Knowledge Management Systems: Issues, Challenges, and Benefits

Knowledge Management Systems: Issues, Challenges, and Benefits

February 1999 | Maryam Alavi, Dorothy Leidner
The paper "Knowledge Management Systems: Issues, Challenges, and Benefits" by Maryam Alavi and Dorothy Leidner explores the emerging field of Knowledge Management Systems (KMS) and their potential impact on organizations. The authors define knowledge management as the process of acquiring, organizing, and communicating both tacit and explicit knowledge to enhance organizational effectiveness and productivity. They highlight that KMS are not limited to consulting and professional services firms but are being adopted across various industries. The study, based on a survey of 50 organizations from 12 countries, reveals that KMS are perceived as multi-faceted, involving not just technology but also cultural and organizational issues. Key concerns include cultural resistance to knowledge sharing, the need for metrics to measure the value of KMS, and the integration of various technological tools. The survey also indicates that external information sources are highly valued, with customer service and business partners being the most important knowledge domains. The authors suggest that successful KMS implementation requires aligning cultural, managerial, and organizational elements. They recommend developing metrics to assess the benefits of KMS, integrating an integrated technology architecture, and involving users in the design and maintenance of KMS. The study concludes that KMS can enhance organizational performance in financial, marketing, and general areas, but only if they are aligned with the organization's strategy and supported by a long-term investment in knowledge management.The paper "Knowledge Management Systems: Issues, Challenges, and Benefits" by Maryam Alavi and Dorothy Leidner explores the emerging field of Knowledge Management Systems (KMS) and their potential impact on organizations. The authors define knowledge management as the process of acquiring, organizing, and communicating both tacit and explicit knowledge to enhance organizational effectiveness and productivity. They highlight that KMS are not limited to consulting and professional services firms but are being adopted across various industries. The study, based on a survey of 50 organizations from 12 countries, reveals that KMS are perceived as multi-faceted, involving not just technology but also cultural and organizational issues. Key concerns include cultural resistance to knowledge sharing, the need for metrics to measure the value of KMS, and the integration of various technological tools. The survey also indicates that external information sources are highly valued, with customer service and business partners being the most important knowledge domains. The authors suggest that successful KMS implementation requires aligning cultural, managerial, and organizational elements. They recommend developing metrics to assess the benefits of KMS, integrating an integrated technology architecture, and involving users in the design and maintenance of KMS. The study concludes that KMS can enhance organizational performance in financial, marketing, and general areas, but only if they are aligned with the organization's strategy and supported by a long-term investment in knowledge management.
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